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Payroll Management Software-Key Features
Flexible Structure building capability of Earnings &
Deductions
- Flexibility to add or modify any number of Salary Components - Earnings & Deductions
- User Defined Entry Field with unmatched flexibility for Formula, percentage or Customized
Calculation
- Taxable & Non Taxable Earnings for Income Tax Calculations
- Payslip / Non Payslip Component
- Calculation based on Attendance
- Monthly or Yearly Payments
- Also compute various other components that do not appear in Payslip
Loan & Advance Management
- User Definable Loans/Advances (Multiple)
- Loan Disbursement option with EMI option
- Automatic recovery of EMI stops automatically once the Loan amount is totally recovered
- Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
- Lumsum recovery of Loan
- Interest free Loan Perquisites as per Income Tax
- Loan Recovered, Loan Balances & Loans History a Employee wise
Payroll Processing
- Input information for all newly joined employees and resign left employees
- Create a new payroll month & Process Salary
- Over-ride facility for any Salary components
- Salary on Hold & Freezing of Salary in case of Termination of Employees
- Process by Exception - you only need to enter Pay and/or deduction information when
there are changes
- Pro-rata calculations for employees based on Absenteeism
- Process & Print Payslips for groups or for selected employees
- Lock month facility to avoid changes in Processed Data
Salary Reports (Payslip & Salary Sheet)
- Automatically calculates all the income, deductions & Company Contributions as per
the requirement
- Regular Payslips (with Logo) can be viewed or Emailed
- Reimbursement Payslips can be viewed or Emailed
- User defined Salary Sheets can be viewed
- Generates Cash / Cheque / Bank Transfer List
- Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter
for Banks
- YTD salary Sheet & Summary of each employee
- Separate Payslips can be generated for Arrears, Medical, Reimbursement & LT
Bank Transfer
- Bank Transfer Statement facility available for all the banks
- Soft copy format also available in Excel or any format specified by different banks
- Bank Transfer Statements can be generated for both Regular, Reimbursement Payments
& Supplementary Payments
- Covering Letters
- Cheque / Bank Transfer / Cash List
Reimbursement Management
- Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement
Components
- Upper limits can be specified a Employee wise or Grade wise
- Annual Limits or Monthly Accruals
- Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked
- Reimbursement Payslips, Bank transfer statement for Reimbursement Component
Other Payments
- Arrears Calculations
- Gratuity, Bonus & Exgratia Calculation
- Reimbursement - Medical, LTA or any other user definable reimbursement
- Supplementary Payments
- Monthly Reconciliation - allow us to compare the changes in the pay components from
last month to this month or for any number of months
PF Calculation & Reports
- User defined PF Rate of Deduction for Employer & Employee
- Employee & Employer Contribution
- Automatic Bifurcation of EPF & EPS
- PF applicability check at Employee Level
- Options to Limit Maximum Salary for PF Deduction
- Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement
ESIS Calculation & Reports
- User defined ESIC Rate of Deduction for Employer & Employee
- ESIC applicability check at Employee Level
- ESIC Register, Form 5, 6 & Challan
Professional Tax
- User definable State wise Slab
- PT applicability check at Employee Level
- Form III & Challan
Income Tax Management
- Auto calculations of Exemptions & Deductions and compute income tax payable for
the entire year & the tax to be paid this month
- Auto calculation of TDS based on Projections
- Income Tax Projections with the options to deduct projected tds from Monthly Salary
- Prints Form 16, 16AA, 12BA & Challan 281
- Quarterly e-TDS Return as per the NSDL format
- Income Tax Projections can be emailed in PDF format
Full & Final Settlement
- Employees Full & Final settlement can be prepared based on resignation of employees
either in the current month or in the previous month
- Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment
, Gratuity and recovers all Loan balances and Income Tax.
- Generates Full & Final Settlement Calculation sheet for all the calculations done
User Defined Reports
- User Defined Reports with the option to choose from the available field, user can
define his own customized columnar reports
- Sorting, Grouping, Sub-total, Grand-total & Conditions can be defined
Reporting
- Output reports to screen, printer, MS Word & Excel
- Option to preview Payslips / Salary Sheets or any other reports on screen before
final printing
- Print Transaction & Master History for any period
- Generating report is made easy with an advanced filter function to select the relevant
employees or groups for the report
- Prints any of our report for the previous periods.
Data Import (Masters, Salary & Leave Record)
- Employee & Payroll Data if available in Excel can Imported to our software
HR Functions
- Personal Details Qualification , Work Experience, Earning Members, Dependent, Hobbies,
Achievements, Checklist & Attachments Trainings, Commitment & Targets, Discipline
& Appraisal
- Various Reminders
User Rights
- Users can be created
- User Level Rights can be created and managed
Other Add on Modules
More About Smart Pathshala ERP...
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